Terms and Conditions
Effective date: 1 Sep 2026
By registering for or attending the Global University Presidents and Leaders Summit 2026 (GUPLS 2026), organised by the Hong Kong Association for External Friendship (HKAEF), you agree to the following Terms and Conditions.
1. Acceptance of Terms
By completing registration, you confirm that you have read, understood and agree to be bound by these Terms and Conditions and our Privacy Policy.
2. Registration and Accuracy of Information
Registration is subject to eligibility criteria determined by the organiser and to availability. You agree to provide accurate, current and complete information during registration and to keep it updated. The organiser reserves the right to decline or cancel any registration that is incomplete, inaccurate or does not meet the eligibility criteria.
3. Fees, Payment and Cancellation
Attendance at GUPLS 2026 is free of charge; however, registration is required and admission is subject to confirmation.
4. Photography, Filming and Image Use
Please note that the event may be photographed, filmed and recorded. By attending, you consent to the organiser capturing your image, voice and likeness, and to their use in materials produced by or for the organiser (including promotional, publicity, archival and reporting materials) across print and digital media, without compensation. If you do not wish to be recorded, please notify the Secretariat in advance at 2026gupl@gmail.com.
5. Changes or Cancellation by the Organiser; Force Majeure
The organiser reserves the right to alter the programme, speakers, venue, date or format of the event, or to cancel the event, at any time. The organiser shall not be liable for any loss arising from such changes, or from any cancellation, postponement or disruption caused by events beyond its reasonable control, including but not limited to acts of God, government restrictions, public health emergencies, extreme weather, or other force majeure events.
6. Code of Conduct
Attendees are expected to conduct themselves professionally and to comply with all venue rules and the reasonable instructions of the organiser and its staff. The organiser reserves the right to refuse admission to, or remove, any person whose conduct is disruptive or inappropriate.
7. Limitation of Liability and Indemnity
To the maximum extent permitted by law, the organiser shall not be liable for any indirect, incidental or consequential loss, or for any personal injury, loss or damage to property, arising from your registration for or attendance at the event, save where caused by the organiser's negligence. You agree to indemnify the organiser against any claims arising from your breach of these Terms or your conduct at the event.
8. Intellectual Property
All content, materials, logos, names and marks relating to GUPLS 2026 and this website are the property of the organiser or its licensors and are protected by applicable intellectual property laws. No content may be reproduced, distributed or used without prior written consent.
9. Privacy
Your personal data is handled in accordance with our Privacy Policy, which forms part of these Terms and Conditions.
10. Governing Law and Jurisdiction
These Terms and Conditions are governed by and construed in accordance with the laws of the Hong Kong Special Administrative Region, and you submit to the exclusive jurisdiction of the Hong Kong courts.
11. Contact
For any questions regarding these Terms and Conditions, please contact the GUPLS 2026 Secretariat at 2026gupl@gmail.com.